Don’t get blindsided — know exactly what you’re paying for in 2025
Introduction
Receiving a quote from an interior designer is exciting — it marks the beginning of your transformation journey. But before you sign anything, it’s crucial to read between the lines. Many quotes are complex, and some may include hidden fees that can drive up your costs unexpectedly. In this guide, we’ll help you understand the anatomy of an interior design quote and uncover potential red flags.
1. Understand the Scope of Work
Every quote should clearly define what’s included and what’s not. Look for these details:
- How many rooms or areas are covered?
- What deliverables will you receive (e.g., mood boards, floor plans, 3D renders)?
- Are installation, procurement, or styling included?
- Is contractor coordination part of the package?
Watch out for vague language like “full design service” without specifics.
2. Review the Fee Structure
Designers may charge using various pricing models:
- Hourly rate (e.g., $100–$250/hour)
- Flat fee per room
- Percentage of total project cost (usually 10–25%)
Hidden cost alert: Some quotes show only design fees, not furnishings, materials, or contractor costs — which can double your total budget.
3. Markups and Trade Margins
Many designers earn a percentage markup on items they source for you. This is normal, but transparency is key.
- Typical markup: 10–30% on furnishings or materials
- May be listed as “procurement fee” or “handling fee”
Ask if you’ll receive receipts or breakdowns to compare trade vs. retail pricing.
4. Number of Revisions
Most quotes include a limited number of revisions — usually 2 or 3 rounds.
Hidden cost alert: Extra changes may be billed at the designer’s full hourly rate. Clarify what happens if you want to tweak the design later.
5. Site Visits and Travel
- Some quotes include only a set number of site visits.
- Travel time or mileage may be charged separately — especially for projects outside the designer’s main service area.
Hidden cost alert: Ask if project meetings, showroom visits, or installation days are included or charged separately.
6. Installation and Styling Fees
Some designers charge additional fees for final installation, furniture assembly, or styling the finished space.
- Check if these services are part of the flat fee or billed hourly.
- Clarify who’s responsible for receiving and storing items before installation day.
7. Cancellation and Change Orders
Many quotes include clauses for cancellation, rescheduling, or changes in scope.
Hidden cost alert: You may lose your deposit or incur penalties if you delay the project or change major details mid-way.
8. Taxes and Admin Fees
Don’t forget about applicable sales tax, GST, or VAT — these are often excluded from the base fee.
Some designers may also charge admin fees for:
- Paperwork and permitting
- Communication with third-party vendors
- Documenting changes
Quick Checklist Before You Approve a Quote
- ✔ Is the scope clearly defined?
- ✔ Are revisions included — how many?
- ✔ Are taxes, travel, or installation mentioned?
- ✔ Is procurement markup disclosed?
- ✔ Are furnishings and materials included or separate?
- ✔ Are payment terms and timelines clearly outlined?
Conclusion
Reading an interior design quote isn’t just about checking the price — it’s about understanding the full journey and avoiding surprise expenses. By asking the right questions and reviewing every line item carefully, you can set realistic expectations, manage your budget better, and ensure a transparent, stress-free experience with your designer.